Procurement Officer Job at Uganda Airlines

Organisation: Uganda Airlines

Position: Procurement Officer

Reports To: Manager Procurement

Job Purpose

Uganda Airlines is seeking a highly competent and results-driven Procurement Officer to coordinate procurement activities from requisition to contract management while ensuring compliance with procurement laws, regulations, and internal company policies.

The successful candidate will support strategic sourcing, supplier relationship management, procurement planning, ERP system administration, and the timely acquisition of goods and services necessary to support Uganda Airlines’ operational and business objectives.

Key Duties and Responsibilities

1. Procurement Planning and Execution

• Review specifications, Bills of Quantities (BOQs), and Terms of Reference (TORs) submitted by user departments to ensure accuracy, completeness, and compliance.
• Provide procurement guidance and timely feedback to internal departments.
• Prepare solicitation and bidding documents for Contracts Committee approval.
• Conduct procurement processes in accordance with the PPDA Act, Regulations, and Uganda Airlines policies.
• Receive, open, and evaluate bids in line with approved procurement procedures.
• Coordinate contract award processes and ensure implementation of Contracts Committee decisions.
• Prepare Local Purchase Orders (LPOs) for approved procurements within delegated authority limits.
• Monitor procurement timelines and ensure timely delivery of goods, works, and services.

2. ERP Procurement System Management

• Support implementation and administration of the Oracle ERP Procurement-to-Pay (P2P) cycle.
• Manage procurement system activities including requisitioning, sourcing, supplier registration, qualification, contract management, and reporting.
• Support inventory-related processes such as receiving, returns, and material management.
• Maintain data accuracy and integrity within procurement systems.
• Generate procurement reports and analytics to support informed management decision-making.

3. Supplier and Contract Management

• Maintain an updated supplier database and supplier performance records.
• Coordinate supplier registration, qualification, and evaluation activities.
• Monitor supplier performance and recommend improvements where necessary.
• Support contract administration and maintain proper procurement documentation.
• Build and maintain strong supplier relationships to ensure value for money and uninterrupted service delivery.

4. Stakeholder Coordination

• Liaise with internal departments to ensure procurement needs are clearly defined and delivered on schedule.
• Coordinate with Stores, Engineering, Catering, and relevant departments regarding procurement and delivery of items.
• Provide procurement advisory support to internal stakeholders.
• Facilitate communication between suppliers and user departments during procurement and contract implementation.

5. Compliance and Governance

• Ensure full compliance with the PPDA Act, PPDA Regulations, and Uganda Airlines Procurement Manual.
• Maintain accurate procurement records for audit, accountability, and transparency purposes.
• Promote fairness, transparency, and integrity throughout procurement processes.
• Support internal and external audits and implement recommendations accordingly.
• Identify procurement risks and recommend effective mitigation strategies.

6. Reporting and Continuous Improvement

• Prepare periodic procurement performance reports.
• Monitor procurement activities and recommend process improvements.
• Support initiatives aimed at improving procurement efficiency and cost-effectiveness.
• Contribute to continuous improvement of procurement systems and procedures.

Additional Responsibilities

• Perform any other duties assigned by the Manager Procurement from time to time.

Qualifications, Skills and Experience

• Bachelor’s Degree in Procurement and Supply Chain Management, Logistics Management, Commerce, Business Administration (Procurement Option), or a related field from a recognized institution.
• Professional certification and membership with the Institute of Procurement Professionals of Uganda (IPPU) and/or Chartered Institute of Procurement and Supply (CIPS) is required.
• Minimum of five (5) years of relevant procurement experience in a large and reputable organization.
• Demonstrated experience using ERP systems such as Oracle ERP, Microsoft ERP, or similar enterprise procurement systems.
• Strong knowledge of Procurement and Disposal of Public Assets (PPDA) laws, regulations, and procedures.
• Knowledge of stores and inventory management procedures.
• Understanding of airline procurement processes, catering supplies, and international procurement procedures for aircraft spare parts and aviation materials.
• Experience in procurement contract management and supplier relationship management.

Core Competencies

• High integrity and ethical conduct.
• Strong analytical and problem-solving skills.
• Excellent planning and organizational abilities.
• Strong reporting and communication skills.
• Ability to work effectively in teams and build productive relationships.
• Excellent negotiation and stakeholder management skills.
• Results-oriented with keen attention to detail.
• Ability to work under pressure and manage multiple priorities.
• Strong understanding of procurement systems and technology.
• Flexible, proactive, and self-driven.
• Strong commercial awareness with a value-for-money mindset.

How to Apply

Interested candidates should submit their applications online through the Uganda Airlines careers portal.

Click Here to Apply