Job Title: Project Officer-IP Records

Reports to: Senior Records Officer

Directly Supervises: None

No of Positions:    One(01)

Advert Closing Date: Tuesday, 09th September 2025 – 17:00 hours

Job Purpose

To receive and appropriately manage records in line with legal and policy frameworks for the management of records.

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Key Duties & Responsibilities

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• • Reconciling physical and digital records relating to Patents, Industrial designs and Trademarks.
  • Verify and update the application statuses of trademark files such as renewals, expirations and removals.
  • Facilitate the compliance process of registered trademark proprietors by identifying missing information such as contracts and addresses.
  • Receiving and processing records
  • Recording and keeping track of files/records movement in the Bureau.
  • Monitoring access to the registry and restricting entry by non-registry staff to foster document safety.
  • Maintaining an efficient document numbering, classification and indexing system to ease retrieval, filing and re-shelving of files.
  • Carrying out searches for enquiries and requests for information from both internal and external clients and generating corresponding reports.
  • Protecting records from loss or damage

Personal Specifications

Academic Qualifications

• • An honours degree in either Records and Archives Management, Information Management, or Library and Information Science from a reputable University or Institution.

Work Experience

• • NIL

Key Competences

Technical

• • Knowledge management
  • Planning, Organizing and Coordinating
  • Records and Information Technology
  • Attention to detail

Behavioral

• • Teamwork
  • Interpersonal skills
  • Communication skills
  • Problem solving skills and decision making
  • Ethics and integrity