K9 solutions Africa
Job Title: Senior Human Resources Coordinator
Department: Corporate Services
Duration: 3 Years
Employment Status: Fixed Term
Location: Mukono, Uganda
Scope of the Role
The Senior HR Coordinator is responsible for overseeing all HR processes within the organization, including recruitment, employee exits, organizational policy development, and the performance management system. This role will ensure the organization attracts, hires, develops, and retains qualified employees while shaping the employer brand strategy. The Senior HR Coordinator will report to the Senior Manager of Corporate Services and be based at FHEC’s office in Suva, Fiji.
Key Responsibilities
1. Employer Brand & Strategy Development
o Lead the development and implementation of FHEC’s employer brand strategy to attract top talent.
o Develop and implement HR initiatives that provide data analysis for the Senior Management Team’s decision-making.
2. HR Systems & Organizational Development
o Manage the implementation of recommendations from the capacity needs analysis report.
o Ensure all staff have up-to-date job descriptions aligned with HR policies.
o Lead the review and improvement of the performance management system, making recommendations to senior management.
3. Employee Lifecycle Management
o Oversee the recruitment and exit processes, ensuring smooth onboarding and offboarding experiences.
o Maintain and manage employee records in compliance with legal and organizational requirements.
o Address and manage disciplinary and grievance issues efficiently.
4. HR Policies & Legal Compliance
o Design, implement, and review HR policies and procedures that promote a healthy and productive work environment.
o Monitor and review employment and working conditions for legal compliance.
5. Payroll & HR Metrics
o Ensure efficient payroll systems that are regularly updated and integrated with FHEC’s finance systems.
o Track and analyze HR metrics (e.g., turnover rates, cost per hire) to provide insights to the Senior Management Team.
6. Learning & Development
o Organize and oversee learning and development programs to promote employee growth and career development.
o Support employees’ career pathways by discussing development opportunities with managers and supervisors.
7. Collaboration & Reporting
o Contribute to FHEC’s annual business plan and reports, providing input on HR-related matters.
o Work collaboratively with other teams and departments to align HR practices with organizational goals.
Expected Behaviors
• Accountability:
o Complete tasks on time and ensure the quality of your work. Take responsibility for your decisions and correct mistakes promptly.
o Utilize work time effectively and ensure your tasks are covered during absences.
• Teamwork:
o Promote cooperation and positive morale within the team.
o Work effectively with colleagues from diverse backgrounds and cultures, valuing their contributions.
o Provide support to team members and take the initiative when necessary.
• Contribute to Organizational Success:
o Uphold the values of the Fiji Higher Education Commission (FHEC) in all interactions.
o Understand how your work contributes to achieving FHEC’s strategy and KPIs.
o Propose improvements to processes and manage organizational risks effectively.
• Health & Safety:
o Ensure personal well-being and promote the health and safety of others.
Key Selection Criteria
1. Qualifications:
o A degree in human resource management, business administration, or related fields. A post-graduate qualification is an advantage.
o Proven experience in a similar HR role, with expertise in HR technology (e.g., payroll systems, Applicant Tracking Systems).
2. Experience & Expertise:
o Extensive experience in developing and implementing HR policies, procedures, and systems.
o Proficiency in Microsoft Office suite; strong organizational and time management skills.
o Strong communication skills, both verbal and written, with the ability to present information clearly.
3. Leadership & Problem-Solving:
o Ability to foster healthy employee relations and guide staff development.
o Strong problem-solving skills with the ability to make sound decisions under pressure.
o Experience in managing team performance, with a focus on accountability and collaboration.
4. Adaptability & Personal Attributes:
o Highly self-motivated, proactive, and adaptable to change.
o Strong ethics, reliability, and a commitment to FHEC’s values and goals.
Additional Information
• A criminal history check and medical check will be required for the successful applicant.
• The successful candidate will undergo a probation period.