K9 solutions Africa
Job Title: Procurement Officer
Direct Supervisor: Finance Manager
Job Location: Mukono, Uganda
Position Overview
The Procurement Officer plays a key role in managing the daily procurement activities within the School. Under the supervision of the Finance Manager, this position is responsible for overseeing the entire procurement process, from initial requests through to the delivery of goods, works, and services. The role ensures that the procurement of assets and supplies aligns with budget, quality, and delivery requirements, while adhering to ethical and sustainable practices.
Qualifications and Experience
• Basic Qualification: Essential
• Experience: Previous experience as a Procurement Officer or in a similar role
• Skills:
o Strong computer literacy and proficiency in spreadsheets and word processing applications
o Experience with procurement and asset management software
o Familiarity with accounting software is an advantage
Core Competencies
• Communication: Strong interpersonal and communication skills, with the ability to collaborate across teams
• Professionalism: Mature, empathetic, and professional with the ability to handle sensitive information
• Detail-Oriented: Ability to work independently and stay organized, paying attention to the details
• Integrity: Ability to maintain accurate and confidential records
• Adaptability: Comfortable adapting to change and working under pressure to meet deadlines
Key Responsibilities
1. Supplier Selection & Relationship Management
o Assist in selecting appropriate suppliers and contractors, focusing on sustainability, ethical standards, and cost-effectiveness.
o Maintain strong relationships with suppliers, renegotiating prices regularly and ensuring high performance through clear Service Level Agreements (SLAs).
2. Procurement Planning & Coordination
o Collaborate with internal stakeholders (e.g., teachers, operations staff) to determine procurement needs, quality standards, and delivery timelines.
o Oversee order placement and monitor supply/demand alignment to ensure timely replenishment of materials.
o Coordinate the ordering process, from initiation to receipt, inspection, and distribution of goods.
3. Cost Control & Budget Management
o Control and monitor procurement expenses against approved budgets.
o Develop and implement cost-saving strategies, targeting budget efficiency while maintaining quality.
o Negotiate payment terms and optimize supplier contracts to maximize value.
4. Inventory & Asset Management
o Regularly review and update inventory records, ensuring accuracy.
o Conduct annual stocktakes and maintain an up-to-date asset register, including barcoding assets.
o Reconcile any order discrepancies and monitor delivery schedules to ensure timeliness.
5. Vendor Performance & Reporting
o Continuously evaluate and improve supplier performance, ensuring alignment with SLAs.
o Administer and report on procurement activities, ensuring timely payment to vendors and keeping accurate records.
6. Policy Analysis & Recommendations
o Analyze and recommend improvements to purchasing and lease policies.
o Coordinate with departments to ensure procurement activities align with the School’s strategic goals.
Why Join Us?
This role provides an exciting opportunity to contribute to the School’s success by ensuring efficient and ethical procurement practices. If you are detail-oriented, have a strong track record in procurement, and are eager to work in a dynamic environment, we encourage you to apply.