REF: JMS/DBDP/F/47/001/25

Joint Medical Store (JMS) is a Church founded private not for profit organization whose mission is ‘’Provide value adding health solutions to accredited health units and other stakeholders’’ We are pleased to announce the job openings for all interested and qualified candidates wishing to join an enterprising JMS team, as below:

1. Job Title: Manager -Programs, Partnerships and Advisory Services– (1 job position
Reports to: Executive Director
Supervises: Strategic Initiatives and New Partnerships Officer, Health Strengthening Systems Officer.

Job Purpose:
1. To coordinate and participate in JMS’ development program, implementation, monitoring and reporting to ensure effective and efficient achievement of organization’s goals and strategic objectives.
2. To coordinate and participate in the preparation of grant proposals for submission to prospective donors; develop and coordinate work plans to ensure the achievement of the strategic objectives, ensure compliance with donor terms and conditions, including high quality reporting.
3. To coordinate and participate in private sector engagements to diversify and grow funding sources and private programs within the organization.
4. To establish, conduct and coordinate the research agenda of JMS with particular focus on operational research in the areas of JMS strategic focus.
5. Lead the set-up of a consultancy Unit in JMS, develop and implement a business plan for this unit to diversify the JMS business portfolio.
Functional Outputs/Activities per key performance area:
Strategic Program Development and Management:
• Develop and oversee the implementation of an annual Programs Strategy in line with the Organization Strategic Plan.
• Develop timely and effective program plans; ensure quality and timely implementation.
• Review and ensure alignment of program priorities, strategies and plans to the Organization Strategic Plan and broader JMS strategies and plan.
• Engage and regularly update donors and stake holders on implementation of projects

• Ensure effective planning and budgeting for all projects. Participate in the annual budget process, leading on the program budget process, and provide ongoing oversight of program budgets.
• Support in the design and implementation of a coherent organizational structure that delivers program operations in the field.
• Ensure that all interventions are implemented in line with humanitarian principles and standards.
• Establish and implement research agenda
• Consultancy unit- as a revenue generating Unit
• Develop and implement Business Plans

Fundraising, Networking and Donor Relationship/Partnership Management
• Support the ED in developing and managing relationships with donors and or other potential donors.
• Identify potential funding opportunities and develop fundable grant proposals including advising the ED on effective fundraising strategies.
• To coordinate and participate in private sector engagements to diversify and grow funding sources and private programs within the organization.
• Initiate and nurture networks and alliances with academia and research institutions
• Nurture and ensure effective partnerships in line with JMS’ vision, mission and values and longterm strategies.
• Strengthen JMS’s relationships with relevant line Government Ministries, donors, and partners, through regular meetings, consultations, and updates on JMS’s programs.

Program Reviews, Monitoring, Evaluation, Accountability, Reporting and Learning
• Manage and implement quality programs by ensuring that they are delivered within time, cost; and they achieve set objectives and responsive to critical needs as well as in line with the principles, values and strategic plan of JMS and adhere to donor and other compliance requirements.
• Ensure effective monitoring of all program activities to ensure all is on track.
• Ensure monthly program reviews are conducted and recommendations implemented.
• Ensure quality and timely submission of all reports.
• Conduct extensive reviews/edits on all program reports, briefs, and presentations, ensuring quality and correctness before dissemination or their usage.
• Ensure compliance to approved Program and Project plans and timely funds disbursement and implementation of approved activities of the period/quarter.
• Promote evidence-based learning/decision making through conducting assessments/studies and ensuring dissemination of the findings to key stakeholders.
• Track trends in development programming and program management practices, document and provide advice/ recommendations on key developments to SMT.
• Closely work with M&E department to ensure that adequate program performance and measurement tools and processes are in place, implemented and enable ongoing learning and improvements.

• Promote learning by ensuring information that is gathered during the project implementation is used for accountability and to inform future activities or modify implementation approach.
• Ensure monthly fora for effective learning, sharing, and innovation, through reflection meetings.
Governance and Board Relations
• Prepare and present Quarterly Technical reports to the relevant Board Committee.
• Participate in the induction of Board members in their Program Management role.
• Provide periodic input and advice at board meetings on matters relating to Programs.
• Oversee the implementation of Board Technical Committee resolutions.
People Management and Development
• Manage the Programs team in a manner that will promote technical excellence by:
• Recommend necessary training for the department’s staff development in line with the set strategies.
• Developing and/improving on the KPIs with quantitative and qualitative objectives
• Review and provide timely approval of work plans in the Programs Department.
• Carrying out performance reviews and management to all team members of Programs.
• Meeting regularly with SMT members to align and approve strategic decisions and address any
upcoming challenges and needs.

Team Management
• Recruit and lead an efficient, capable and high-performing team, with a particular emphasis on developing and promoting talent.
• Develop the capacity of the team, deepen understanding of their roles and assist with career development.
• Assist team members with information, tools and resources to improve performance and reach objectives.
• Promote accountability, communicate expectations and provide constructive feedback informally and formally via regular one-on-ones and performance reviews.
• Create and sustain a work environment of mutual respect where team members strive to achieve excellence.
• Contribute to country team-building efforts, help team members identify problem-solving options and ensure the integration of all team members into relevant decision-making processes.

Program Risk and Financial Management
• Take lead in implementing the business continuity policy; periodically review and disseminate it.
• Takes lead in budget development, audits, and the monitoring of financial operations of programs.
• Ensure proper budget monitoring and management by ensuring project budgets are managed within the approved timelines.
• Identify and respond to risks and other challenges; inform management of any potential risks relating to implementing the Strategic Plan.
• Conducts and communicates periodic program risk assessments and proposes mitigation actions to management
Safeguarding and child protection
• Coordinate the implementation of safeguarding and child protection guidelines in all programs.
• Oversee capacity continuous building and awareness raising sessions on safeguarding; Ensure all action points on safeguarding are implemented
• Ensure timely and quality safeguarding reports are prepared and submitted to the Board and the Senior Management team and other key stakeholders.
• Enable and support the different departments at JMS to deliver on their safeguarding responsibilities.
• Ensure that policies/procedures/tools on Safeguarding and child protection are implemented effectively in.
• Oversee the investigation of cases; continuously review procedures for reporting and investigating suspected cases of sexual abuse and exploitation; ensure that the procedures are aligned to the Protection from Sexual Exploitation and Abuse (PSEA) policy and Ugandan laws; continuously assess and ensure compliance to the safeguarding policy.
• Report any PSEA and Safeguarding concerns to the ED, coordinate communication to donors and external stakeholders on Safeguarding matters.
Representation
• Represent the organization in various program-related knowledge sharing and learning forums, document and share feedback with the team
• Effectively represent JMS in other NGO and INGO forums, meetings and events.
Financial Management
• Develop the budget for the department as per the set guidelines.
• Monitor and control the allocated budget and put measures in place to address variances.
• Continuously identify areas for improved efficiency.
Risk Management
• Perform risk assessments for strategies, prior to implementation and develop a mitigation plan to manage the risks.
Compliance
• Ensure JMS Program policies, Donor guidelines and regulatory compliance in execution of activities.
• Adherence to all JMS Policies and Procedures

Minimum Qualification Requirements:
Related Minimum Experience:
• Bachelor’s degree in Pharmacy, international relations, public health, Public Administration and Management, Business Administration, Social
Works and Administration, or related field
• A Master’s Degree in a relevant field is a must.
• Advanced training in Project
Management/Programs Management is a must.
• Recognized training in proposal writing, Advocacy, leadership and community work is essential
• Relevant Training and competences in research is essential.
– Minimum of 5 years’ experience in a field related to research, Program/project development and implementation, donor coordination is required.
– Specific competence in proposal development and Operational research is required.
– Experience in dealing with consultancies, donor coordination.

Competencies Required: Behavioural
• Integrity
• Professionalism
• Self Confidence
• Resilience and Tenacity
Leadership
• Leadership
• Driving Accountability
• Influencing Strategic Direction
Knowledge of
• Development of program concepts, policies, frameworks, standards and strategies.
• Fundable proposal writing skills
• Advocacy, capacity building, learning and development and understanding of how to enhance organizational learning
• Consultancy experience
• Community Based Rehabilitation / CBID program development management, networking, and partnership
• Working with donors and partners.
• Operational research
• Safeguarding/PSEA, child protection, disability inclusion and gender mainstreaming,
• Developing program budgets

Skills
• Stakeholder Management i.e. Board, Donor relations
• Project Management Skills
• Program Design
• Budget Management
• Proposal Writing Skills
• Advanced Analytical Skills
• Research
• Advanced Computer Skills

Attributes include:
• Confidentiality
• Customer Mindset
• Drive to succeed
• Commitment to quality
• Attention to Detail
• Strong Business Acumen
• Decisive
• Innovation
• Agility

2. Job Title: Strategic Partnerships and New Initiatives Officer– (1 job position)

Job Purpose:
The position will oversee the Business Development aspects / unit, leading the development of concept notes, fundable proposals, winning grants and ensuring high quality donor and stakeholder engagement. The Strategic Partnerships & New Initiatives Officer works closely with cross-departmental teams to ensure that they provide input into business development and new initiatives and improve funding situation for JMS Organization.

Functional Outputs/Activities per key performance area:
Strategy & Vision
• Review donors’ strategic priorities and identify potential donors for JMS’s strategic and geographic priorities.
• Advise and coordinate in-country donor engagement.
• Identify innovative program concepts and ideas to translate country strategy into programs and projects in consultation with the Head of Programs and Partnerships.
• Lead on strategic and timely positioning of JMS for various consortiums and partnerships for joint bidding for funding opportunities.
• Undertake desk reviews and lead on potential new funding models, such as innovative investment and private sector partnerships.
• Maintain a database for assessments and reports necessary for business development. Partnerships, Initiatives and Business Development
• Establish and implement research agenda
• Consultancy unit- as a revenue generating Unit
• Develop and implement Business Plans
• Act as proposal development lead, writer and/or coordinator, as identified by country programs.
• Lead the development of concept notes and proposals, coordinating across departments, engaging particularly with the M&E and Program team, technical advisors, program leads and finance to ensure the production of high-quality proposals that are reflective of JMS and donor strategic objectives, are operationally viable and accurately reflect the cost of doing business.
• Work closely with Head of Programs and Partnerships to support specific proposal development coordination and tasks, such as developing proposal work plans, writing non-technical sections, consolidating and editing written inputs, developing annexes, writing budget narratives, and other tasks as needed, providing additional bandwidth, or backfilling for country grants staff when needed to support these processes.
• Ensure proposals and concept notes are developed in a timely manner and with realistic deadlines, and that these are communicated and understood by stakeholders both internal to the office as well as the Board.
• Coordinate both internally and externally, to ensure that prior to submission all proposals they are reviewed and approved by Management as appropriate.
• Facilitate design sessions in coordination with JMS Programs, Partnerships and Advisory Manager and ensure proposal design is in line with JMS standards and practices.
• Liaise with Head of Programs and Partnerships to ensure proposals are of high quality, meet internal and donor standards and are submitted on time to the donor.

• Support the Head of Programs and Partnerships in the cultivation of donor relationships within the country and outside the country in the capture and pre-positioning for upcoming Business Development opportunities.
• Support the Head of Programs and Partnerships to track funding opportunities, including calls for funding progress of proposals, submission deadlines, financing available.
• Support the identification and maintain a database of existing and potential implementing partners.
Representation & Coordination
• Identify, build and manage collaborative partnerships with donors, peer agencies and other stakeholders to ensure consistent communications to donors at all levels.
• As delegated, act as focal point for all queries and information requests from JMS and donors.
• Represent JMS to donors, peer agencies and other key stakeholders, as requested. Grants Management
• Ensure accountable reporting to donors through establishing, implementing and monitoring of strong reporting mechanisms, ensuring timely inputs from program, M&E, finance teams, and ensure review and signoff processes are thorough and adhered to.
• Support with the development of strategic information and communication materials including impact reports, program learning briefs, talking points and other relevant pieces that can be shared with internal and external audiences.
• Maintain an up-to-date grant filing system that meets minimum JMS and donor standards.
• Develop tools and systems for business analytics, visualizing funding trends (thematic, geographically, donors, etc.) and identifying risks, gaps and challenges, to inform management decision making.
• Update project management tools, including funding trackers, grant trackers and dashboards. Awards Management and Compliance
• Work with the program teams to develop donor reports and other award deliverables (e.g., workplans, M&E plans) and ensure they are high quality, coherent, accurate and submitted on time in accordance with donor and JMS internal requirements, providing additional bandwidth, or backfilling for grants staff when needed to support these processes.
• Manage and/or support agreement and amendment/modification reviews and negotiations, and support award close-out, as needed.
• Provide technical guidance on donor rules and regulations to country team to ensure compliance.
• Proactively raise potential compliance issues to country team and keep senior management and regional team informed of any projected inabilities to meet contractual obligations and of spend rates/significant budget variances.
• Monitor and support the use of award management tools such as monthly financial reports, procurement plans, and activity plans amongst program teams to ensure accurate tracking of implementation and timely alerts to potential challenges/obstacles. Where support is required, act as focal point in facilitating the review of donor deliverables and approvals by all relevant persons at JMS.
• Participate in and support the coordination of JMS program’s project cycle meetings, as well as donor and partner meetings, as required.
Capacity Building
• Provide support and training to the field teams to ensure that effectively contribute to Business Development

• Provide support to program teams at key moments including program start-up, kick-off meetings, inception meeting check-ins, quality audits and spot checks, and end of program transition meetings.
• Provide coaching and mentoring to the Team to grow competencies in business development.
Financial Management
• Develop the budget for the department as per the set guidelines.
• Monitor and control the allocated budget and put measures in place to address variances.
• Continuously identify areas for improved efficiency.
Risk Management
• Perform risk assessments for strategies, prior to implementation and develop a mitigation plan to manage the risks.
Compliance
• Ensure JMS Program policies, Donor guidelines and regulatory compliance in execution of activities.
• Adherence to all JMS Policies and Procedures

Minimum Qualification Requirements:
Related Minimum Experience:
• Bachelor’s degree in resources mobilisation, Finance and Accounting, Pharmacy, Statistics or equivalent.
• A Master’s Degree in a relevant field
• Advanced training in Project Management/Programs Management is added advantage
• Recognized training in proposal writing, Advocacy, leadership and community work is essential
• Relevant Training and competences in research is essential.
• Minimum of 3 years’ experience in a field related to research, Program/project development and implementation, donor coordination is required.
• Specific competence in proposal development and Operational research is required.
• Experience in dealing with consultancies, donor coordination
Competencies Required: Behavioural
• Integrity
• Professionalism
• Self Confidence
• Resilience and Tenacity
Leadership • Driving Accountability
• Proven ability to work cooperatively with internal and external stakeholders, with demonstrated skills in relationship building and coordination.
• Influencing Strategic Direction
Knowledge of
• Development of program concepts, policies, frameworks, standards and strategies.
• How to engage Private Sector
• Advocacy, capacity building, learning and development and understanding of how to enhance organizational learning
• Program development management, networking, and partnership
• Working with donors and partners.
• Safeguarding/PSEA, child protection, disability inclusion and gender mainstreaming,
• Developing program budgets
Skills
• Stakeholder Management i.e. Board, Donor relations
• Project Management Skills
• Program Design
• Budget Management
• Proposal Writing Skills
• Advanced Analytical Skills
• Advanced Computer Skills
Attributes include:
• Confidentiality
• Customer Mindset
• Drive to succeed
• Commitment to quality
• Attention to Detail
• Strong Business Acumen
• Decisive

3. Job Title: Quality Assurance Officer – (1 job position)

Organization: Joint Medical Store Job Title: Quality Assurance Officer Job Grade:
Department: Quality Assurance Duty Station: JMS Head Office
Reports to / Title of Immediate
Supervisor: Quality Assurance Manager Supervises: N/A
Job Purpose: To ensure the quality of trade and non-trade commodities, maintaining the quality management system, and conducting pharmacovigilance. He / she will also be concerned with diagnosing performance and SOP adherence problems of staff while recommending and coordinating implementation of appropriate interventions.
The QAO shall liaise with the Quality Assurance Unit, Capacity Building Department and Human Resources &Administrative department to implement the interventions regarding the Centre of Excellence.

Key Customer/s: ED, staff, SMT Stakeholders: Board, Donors, Clients, Regulator
Functional Outputs/Activities per key performance area:
• Develop and implement quality assurance plans for products in the warehouse to regularly determine their quality status through analysis, evaluation and comparison with set specifications.
• Supervise the inspection and release of inbound consignments and returns from clients by assessing their compliance with specifications to guarantee customer satisfaction.
• Gather information for pharmacovigilance of JMS products as required by the Pharmaceutical Society of Uganda to comply with regulatory obligations.
• Supervise technical activities in the warehouse and laboratories in accordance with Good Distribution Practice (GDP) and Good Practice in Quality Control Laboratories (GPPQCL) to maintain high-quality standards.
• Review product inspection checklists and recommend the release of inspected returns from clients by verifying compliance with quality specifications and assessing the validity of quality-related complaints.
• Investigate and resolve quality-related complaints by analysing issues and implementing corrective actions to improve customer satisfaction.
• Manage product recalls by collaborating with regulators and suppliers to manage compliance and address safety concerns.
• Update supplier performance records on quality-related issues to track and manage supplier quality effectively.
• Conduct supplier inspections as part of the JMS technical team to assess and prequalify suppliers for compliance with quality standards.
• Prequalify suppliers and products by performing on-site inspections and remote reviews of supplier information and product assessments to verify that they meet established criteria.
• Investigate major quality complaints by evaluating products to identify and resolve issues, ensuring high levels of customer satisfaction.
• Train new and existing staff on the requirements of the quality management system to
• promote adherence to quality standards and procedures.
Procedural Compliance
• Ensure SOPs are revised and up to date, SOPs are well disseminated and adhered to.
• Monitor the validity of SOPs and other QMS documents
• Identify documents that need revision on the basis of being due revision or changes in the process.
• Notify the processes owners and respective Directorate heads about the need for revision
• Follow up and follow through for revision, approval and replacement of the SOPs
• Coordinate the testing of the new SOPs
• Disseminate and notify staff of the new documents according to the distribution list.
• Suggest and implement enforcement measures in liaison with the respective line managers and Directorate heads
• Organize and conduct SOP adherence assessment
Prequalification of products, suppliers, service providers and manufacturers
• Supplier and manufacturer audits (GDP, GLP & GMP Audits)
• Supplier documentation and sample evaluations and communication of verdict
• Management of prequalification data base (listing and delisting)
COE Management

• Coordinate COE admissions, treatment/intervention setting, administration, discharge and monitoring
• Get reports from HR on staff that are eligible for admission to COE
• Develop appropriate interventions including in Vitro and in Vivo treatments
• Contact facilitators and supervisors and schedule appointments for sessions
• Follow up and follow through for materialization of the sessions.

Financial Management
▪ Adhere to budget for the department as per the set guidelines.
▪ Continuously identify areas for improved efficiency.
Risk Management
▪ Perform risk assessments for strategies, prior to implementation and develop a mitigation plan to manage the risks.

Compliance
▪ Ensure JMS policies and regulatory compliance in execution of activities.
▪ Maintain Client Confidentiality
▪ Adherence to all JMS Policies and Procedures
Minimum Qualification Requirements:
Related Minimum Experience:
▪ Bachelor of Pharmacy or Bachelor of Medicine and Surgery (MBCh.B)
▪ Registered with Pharmaceutical Society of Uganda
▪ Training in Quality Management System from accredited bodies
▪ At least 5 years of relevant experience with 3 of which should be in a supervisory role in Quality Management System (QMS), Good Distribution Practices (GDP) or Good Manufacturing
Practices (GMP) facility

Competencies Required: Behavioural
▪ Needs to be flexible and creative person
Leadership
▪ Ability to work with multidisciplinary teams and drive a culture of quality improvement.

Knowledge.
▪ Knowledge of Good Storage & Distribution practices,
▪ Knowledge of Good Manufacturing Practices and Knowledge of ISO 9001:2015 Quality Management Systems.

Skills
▪ Ability to develop and implement organization-wide quality improvement programs
▪ Good computer knowledge and documentation skills
▪ Analytical and organizational skills
▪ Good communication skills both oral and written

Attributes include:
• Customer Mindset
• Creativity
• Attention to Detail
• Decisive

You may visit JMS website at www.jms.co.ug for the job’s additional details.

Please address your applications to:
The Manager Human Resources & Administration
Joint Medical Store
P.O. Box 4501
Kampala
Submission of Applications
Only qualified candidates who meet all the above requirements are invited to submit applications using the link below to apply for any of the above:

Manager Programs, Partnerships and Advisory Services: https://forms.office.com/r/VTDVe31gBm?origin=lprLink

Strategic Partnerships and New Initiatives Officer: https://forms.office.com/r/jB2bQF9KPD?origin=lprLink

Quality Assurance Officer:
https://forms.office.com/r/7uKyxvfRwx?origin=lprLink

1) After using the link provided and after submission of the form, put together copies of your up to date academic documents, testimonials, transcripts, CV, application letter and a cover letter of why you think you are the best suitable candidate for the role (Not more than 100 words). Put them together in a pdf folder, and send them to HRA@jms.co.ug .
2) We shall not be receiving hard copies as we comply with ESG. The soft copies sent to HRA@jms.co.ug will suffice.

Closing date for applications is Friday, 8th August 2025 at 5.00pm.