Below is the extracted text from the provided document, organized by page as it appears in the OCR content. I have removed redundant or repetitive sections (e.g., the truncated repetitive “2” or “6” sequences) and corrected minor OCR errors where possible for clarity, while maintaining the original structure and content. The text is presented in a concise format, with each page’s content clearly separated.

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**PAGE 1**

**UGANDA INSTITUTE OF INFORMATION AND COMMUNICATIONS TECHNOLOGY**
**EXTERNAL VACANCIES ANNOUNCEMENT**

Uganda Institute of Information and Communications Technology (UICT) is a Public Tertiary Institution established by Statutory Instrument No. 79 of October 2005. The Institute is under the Ministry of ICT and National Guidance, operated and managed by the Uganda Communications Commission (UCC), the regulator of the Communications Sector in Uganda.

The Institute, located at Plot 9 – 21 Port Bell Road, is destined to become a Centre of Excellence, particularly in education and human resources capacity building in the field of ICTs and related disciplines.

Management invites eligible applicants to apply for the following vacant positions existing in Uganda Institute of Information and Communications Technology (UICT).

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**PAGE 2**

**How to Apply**
Interested candidates should fill the online application form and attach the CV and required documents on this link: https://forms.gle/OMjWIRKPD7UivaUA7. All inquiries should be through recruitment@uict.ac.ug or Tel No. 0726944030, and the closing date for the application is Thursday, 31 July 2025 at 11:59 pm.

**Note:**
(i) Eligible applicants are encouraged to submit before the deadline.
(ii) Hand-delivered applications or those sent to any other email will not be accepted.
(iii) Only shortlisted applicants will be contacted.
(iv) Any form of canvassing will lead to disqualification.
(v) Positions not listed in this advert or with expired deadlines should not be applied for.
(vi) All applicants will be considered fairly, without discrimination based on gender, race, disability, religion, or other protected characteristics.
(vii) The Institute promotes an inclusive work environment and welcomes candidates from diverse backgrounds to foster innovation and representation.
(viii) Women and persons with disabilities are encouraged to apply, with reasonable accommodations provided during recruitment.
(ix) Personal data submitted will be handled securely and used only for recruitment, in compliance with data protection regulations.

For more information about the Institute and jobs, visit: www.uict.ac.ug.

**Note:** The advert in the New Vision newspaper of Tuesday, 15 July 2025, contained an error on the submission deadline date. Please disregard.

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**PAGE 3**

**JOB DETAILS**

**Principal’s Office**

**1. Consultant, Business Development**
**Duties and Responsibilities:**
1. **Business Development**
– Identify gaps/opportunities for business development services.
– Lead development of new business opportunities and concepts, ensuring proposals are developed, approved, and executed.
– Complete funding requirements for project conception, implementation, and management, designing proposals for external stakeholders.
– Link business growth to skills development, innovation projects, and strategic ICT ecosystems.
– Emphasize partnerships with ICT incubators, hubs, government, and private sector for sustainability.
2. **Strategy Development, Execution, and Monitoring**
– Develop the Business Plan in line with UICT’s strategic objectives.
– Conduct regular monitoring to ensure achievement of set targets.
– Execute plans with internal and external stakeholders.
– Resolve high-level client queries, complaints, or requests.
– Prepare, review, and evaluate the department budget in line with the Institute’s Strategic Plan and market conditions, ensuring value for money.

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**PAGE 4**

3. **Monitoring and Control**
– Plan and execute reliable contribution collection mechanisms.
– Ensure Fund membership growth and timely account updates.
– Monitor recalcitrant employers per Fund policies.
– Develop, implement, and review business service standards, processes, systems, and policies for optimal customer experience.
– Promote public awareness of the Institute’s services and products.
4. **Budget Preparation and Execution**
– Collect data for department budgets and work plans.
5. **Partnership Development**
– Develop and present project and partnering proposals for funding.
– Explore opportunities with public and private organizations to enhance ICT skills growth.
– Sensitize stakeholders on available business opportunities.
6. **Reporting**
– Prepare periodic reports for partners (e.g., UCC, ISACA, JICA, Coursera, MoICT & NG, ITU, AFRALTI, FSME, ISBAT, CISCO, St. Lawrence University).
– Prepare reports for the Principal, Management, and Governing Council.
7. **Mentorship and Coaching**
– Develop programs for the business department for succession planning.
8. **Staff Recruitment and Retention**
– Drive recruitment, appointment, and retention of qualified staff for projects or assignments.

**Key Result Areas (KRAs):**
(i) Business Development & Growth
(ii) Strategic Planning & Execution
(iii) Operational Efficiency & Compliance
(iv) Financial Planning & Budgeting

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**PAGE 5**

(v) Stakeholder & Partnership Management
(vi) Reporting & Accountability
(vii) Talent Development & Workforce Management

**Person Specification:**
(a) Minimum of Master’s degree in Economics, Business, Development Studies, Social Sciences, or related field.
(b) Bachelor’s degree in Economics, Business, Development Studies, Social Sciences, or related discipline.
(c) Postgraduate Diploma in Project Planning and Management is an added advantage.
(d) Five years’ experience in strategy, business development, and innovation, with three years in a supervisory role.
(e) Knowledge of project planning and proposal writing is an advantage.

**Skills and Attributes:**
(i) Analytical and problem-solving skills.
(ii) Research and report-writing skills.
(iii) Project management and implementation.
(iv) Good communication and interpersonal skills.
(v) Leadership and team-building skills.

**2. Manager, Digital Transformation**
**Department:** Principal’s Office
**Grade:** UICT/4
**Reports to:** Principal
**Supervises:** Systems Administrator, Solutions Developer, Data Scientist

**Main Purpose:**
Lead the institution’s digital strategy, oversee adoption of new technologies, and ensure seamless integration of digital solutions into academic, administrative, and operational functions, fostering a technology-driven culture.

**Duties and Responsibilities:**
1. **Digital Strategy Development & Execution**
– Develop and implement digital transformation strategy aligned with institutional vision.
– Identify and recommend digital technologies to enhance processes.
– Establish policies and frameworks for digital initiatives.
– Reinforce UICT’s leadership in digital transformation within education.
– Position UICT as a Centre of Excellence for digital skills and innovation.

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**PAGE 6**

2. **Technology Integration & System Optimization**
– Oversee implementation of enterprise solutions (e.g., LMS, ODEL, HRMIS, BOL).
– Ensure seamless integration of digital tools across departments.
– Monitor and optimize digital system performance.
3. **Innovation & Emerging Technologies**
– Research and introduce AI, cloud computing, big data, and blockchain for academic/administrative use.
– Foster innovation culture through digital projects.
– Drive digital research and pilot emerging tech (e.g., AI tutors, AR/VR, EdTech tools).
4. **Cybersecurity & Data Governance**
– Develop and enforce digital security policies.
– Ensure compliance with data protection laws and ICT standards.
– Monitor and mitigate cybersecurity risks.
5. **Digital Literacy & Capacity Building**
– Conduct training on digital tools and best practices.
– Promote a digitally competent workforce.
– Provide technical guidance on ICT adoption.
6. **ICT Infrastructure & Cloud Solutions Management**
– Oversee deployment and maintenance of ICT infrastructure and cloud-based services.

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**PAGE 7**

– Ensure accessibility and reliability of digital platforms.
– Optimize cloud computing and virtualization for cost-effective solutions.
7. **Stakeholder Engagement & Partnerships**
– Collaborate with units to identify digital needs.
– Build partnerships with tech providers, government, and industry.
– Represent UICT in digital forums and collaborations.
8. **Performance Monitoring & Reporting**
– Define KPIs for digital transformation initiatives.
– Prepare reports on digital progress and impact.
– Provide recommendations for continuous improvement.

**Key Result Areas:**
(i) Execution of digital transformation roadmap.
(ii) Effective integration of digital tools.
(iii) Deployment of emerging technologies.
(iv) Strong cybersecurity and ICT regulation compliance.
(v) Increased digital competency among staff/students.
(vi) Reliable ICT infrastructure and cloud solutions.
(vii) Successful collaborations with tech providers/industry.
(viii) Regular evaluation of digital initiatives.

**Person Specifications:**
(a) Bachelor’s degree in Computer Science, IT, Digital Transformation, Engineering, or related field.
(b) Master’s degree in ICT, Digital Innovation, Business Technology, or related field.
(c) Professional certifications (e.g., ITIL, PMP, CISSP, AWS, Microsoft).
(d) Minimum 5 years of experience in ICT leadership or digital transformation.
(e) Proven track record in managing digital projects and enterprise IT systems.
(f) Experience in cybersecurity, data governance, and ICT compliance.
(g) Experience in academic/research institutions is an advantage.

**Skills and Attributes:**
(a) Knowledge of digital transformation frameworks and IT governance.
(b) Expertise in cloud computing, data analytics, cybersecurity, and enterprise IT.
(c) Experience with LMS, SIS, and ERP solutions.
(d) Ability to evaluate and implement emerging technologies.
(e) Strategic thinking and innovation.
(f) Leadership and change management.
(g) Problem-solving and decision-making.
(h) Communication and stakeholder engagement.
(i) Cybersecurity awareness.
(j) Analytical and project management skills.
(k) High ethical standards.
(l) Ability to work in a fast-paced environment.
(m) Willingness to stay updated with digital trends.

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**PAGE 8**

**3. Senior Officer Procurement**
**Department:** Principal’s Office
**Grade:** UICT/5
**Reports to:** Principal
**Supervises:** Officer Procurement

**Main Purpose:**
Oversee procurement processes, ensure compliance with regulations, and manage supplier relationships to achieve value for money.

**Duties and Responsibilities:**
1. **Procurement Planning & Strategy**
– Develop procurement plans aligned with institutional objectives.
– Conduct market research and supplier analysis for cost-effective purchasing.
2. **Procurement Process Management**
– Oversee requisition processing, bid evaluation, and contract awarding.
– Ensure compliance with public procurement regulations and policies.
– Monitor procurement workflows for efficiency and risk minimization.
3. **Supplier & Contract Management**
– Evaluate and negotiate with suppliers for quality and pricing.
– Develop and manage contracts, ensuring adherence to terms.
– Resolve procurement-related disputes.
4. **Budgeting & Cost Control**
– Align procurement with budgetary allocations.
– Identify cost-saving opportunities.
5. **Compliance & Risk Management**
– Ensure compliance with procurement laws and policies.
– Mitigate risks associated with fraud and conflicts of interest.
– Maintain accurate procurement records for audits.
6. **Reporting & Documentation**
– Prepare procurement reports (supplier performance, spending, contract status).
– Maintain records for accountability and transparency.
7. **Stakeholder Engagement & Coordination**
– Understand departmental procurement needs.
– Provide procurement advisory services.
8. **Team Leadership & Capacity Building**
– Supervise and mentor junior procurement staff.
– Conduct training on procurement policies and practices.
9. **Digital Transition in Procurement**
– Implement e-procurement systems for supplier selection, bidding, and contract management.
– Promote automation to improve efficiency.
10. **IT Cybersecurity Compliance in Procurement**
– Ensure procurement systems comply with cybersecurity standards.
– Conduct risk assessments for IT-related contracts.
11. **Regulatory & Contract Compliance**
– Ensure adherence to procurement laws and ethical sourcing.
– Monitor supplier contracts for compliance.
– Prepare compliance reports and recommend improvements.

**Key Result Areas:**
(i) Procurement Planning & Strategy
(ii) Procurement Process Management
(iii) Supplier & Contract Management
(iv) Budgeting & Cost Control
(v) Compliance & Risk Management
(vi) Reporting & Documentation
(vii) Stakeholder Engagement & Coordination
(viii) Team Leadership & Capacity Building
(ix) Implementation of digital procurement systems
(x) Compliance with procurement regulations and cybersecurity
(xi) Increased efficiency and transparency through automation
(xii) Risk reduction in IT-related procurement contracts

**Person Specification:**
(a) Bachelor’s degree in Procurement, Supply Chain Management, Business Administration, or related field.
(b) Master’s degree in Procurement, Supply Chain Management, or related field.
(c) Professional certification (e.g., CIPS, CPSP, or equivalent).
(d) Membership in a recognized procurement body is desirable.
(e) Minimum of 7 years of procurement experience, including 3 years in a supervisory role.
(f) Experience in end-to-end procurement processes, preferably in academic/public sectors.
(g) Expertise in contract management, supplier negotiation, and compliance.

**Skills and Attributes:**
(a) Knowledge of procurement laws and best practices.
(b) Proficiency in procurement software and ERP systems.
(c) Competency in financial management and budgeting.
(d) Ability to analyze procurement data and prepare reports.
(e) Familiarity with e-procurement systems.
(f) Strong negotiation skills.
(g) Attention to detail.
(h) Analytical and problem-solving skills.
(i) Decision-making ability.
(j) Communication and interpersonal skills.
(k) Integrity and ethics.
(l) Leadership and team management.
(m) Ability to work under pressure.
(n) Willingness to stay updated with procurement trends.

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**PAGE 11**

**4. Senior Internal Auditor**
**Department:** Principal’s Office
**Grade:** UICT/5
**Reports to:** Principal
**Supervises:** Internal Auditor

**Main Purpose:**
Lead and oversee internal audit activities, ensuring evaluations of financial, operational, and compliance processes to enhance governance, risk management, and internal controls.

**Duties and Responsibilities:**
1. **Audit Planning and Strategy**
– Develop and execute a risk-based internal audit plan.
– Oversee financial, operational, and compliance audits.
– Ensure alignment with institutional objectives and regulations.
2. **IT Systems Audit & Cybersecurity Risk Management**
– Audit IT systems for security controls, data integrity, and compliance.
– Perform cybersecurity risk assessments and recommend mitigations.
– Review adherence to IP policies and data protection laws.
3. **Enhancing Digital Audit & Compliance Processes**
– Support transition to automated audit tools and digital reporting.
– Use data analytics and dashboards for risk identification.
– Train audit teams on digital tools and IT compliance.
4. **Regulatory Compliance & Risk Oversight**
– Ensure adherence to IT governance and cybersecurity regulations.
– Provide risk assessment reports to management.
– Strengthen digital compliance controls with IT and legal departments.
– Lead risk assessments for financial and operational risks.
– Ensure compliance with institutional policies and government regulations.
5. **Financial Auditing and Control**
– Supervise audits of financial statements and transactions.
– Evaluate financial reporting for accuracy and transparency.
– Assess budgetary controls and expenditure management.
6. **Operational Audits and Institutional Governance**
– Evaluate governance structures and administrative processes.
– Assess resource utilization for optimal performance.
– Recommend policy/procedural enhancements.
7. **Fraud Detection and Investigation**
– Lead investigations into fraud, misconduct, and unethical practices.
– Develop fraud prevention strategies and controls.
– Provide corrective/preventive recommendations.
8. **Reporting and Advisory**
– Prepare detailed audit reports with strategic recommendations.
– Present findings to senior management and Governing Council.
– Ensure follow-up on audit recommendations.
9. **Leadership and Capacity Building**
– Supervise and mentor junior auditors.
– Conduct training on financial management, compliance, and risk mitigation.
– Collaborate with external auditors and regulatory bodies.

**Key Result Areas:**
(i) Audit planning and execution
(ii) Risk management and compliance
(iii) Financial oversight and internal controls
(iv) Institutional governance and operational efficiency
(v) Fraud detection and investigations
(vi) Reporting and advisory
(vii) Leadership and team development
(viii) Oversight of IT systems audits and cybersecurity reviews
(ix) Compliance with IT governance and data protection policies
(x) Increased use of digital tools in audits
(xi) Timely and actionable audit reports

**Qualifications and Experience:**
(a) Master’s degree in Accounting, Finance, Business Administration, or related field.
(b) Bachelor’s degree in Accounting, Finance, Business Administration, or related field.
(c) Professional certification (e.g., CIA, CPA, ACCA, CISA).
(d) Minimum of 7 years of auditing experience, preferably in higher education/public sector.
(e) In-depth knowledge of auditing standards, financial regulations, and risk management.
(f) Experience leading audit teams and managing complex audits.

**Skills and Attributes:**
(a) Strong leadership and decision-making skills.
(b) High ethical standards and integrity.
(c) Excellent analytical, problem-solving, and strategic thinking abilities.
(d) Strong communication, presentation, and report-writing skills.
(e) Proficiency in accounting and auditing software.

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**PAGE 14**

**5. Senior Officer Legal**
**Department:** Principal’s Office
**Grade:** UICT/6
**Reports to:** Principal
**Supervises:** None

**Main Purpose:**
Provide legal guidance, ensure compliance with laws, and safeguard the institute’s legal interests, advising the Governing Council and management, drafting contracts, and representing the institution in legal proceedings.

**Duties and Responsibilities:**
1. **Legal Advisory Services**
– Provide advice on institutional policies, contracts, and compliance.
– Interpret and apply relevant laws and guidelines.
– Advise on legal risks and mitigation strategies.
2. **Contract Management**
– Draft, review, and negotiate contracts, MOUs, and agreements.
– Ensure contracts are legally sound and protect institutional interests.
– Maintain and manage contract records.
3. **Regulatory Compliance and Governance**
– Ensure compliance with statutory and regulatory requirements.
– Monitor legal developments affecting higher education.
– Assist in policy formulation aligned with governance frameworks.
4. **Litigation and Dispute Resolution**
– Represent the institution in legal proceedings.
– Handle disputes, disciplinary matters, and alternative dispute resolution.
– Prepare legal documentation and defense strategies.
5. **Intellectual Property and Legal Documentation**
– Safeguard intellectual property rights.
– Draft and review legal documents, reports, and policies.
– Ensure proper documentation of institutional assets and transactions.
6. **Stakeholder Engagement and Training**
– Conduct training on legal matters.
– Engage with external legal bodies, government, and regulatory authorities.
– Provide legal support to departments.

**Key Result Areas:**
(i) Legal Advisory and Risk Management
(ii) Contract Management
(iii) Litigation and Dispute Resolution
(iv) Regulatory Compliance and Governance
(v) Legal Training and Institutional Support

**Qualifications and Experience:**
(a) Bachelor’s degree in Law (LL.B) from a recognized institution.
(b) Postgraduate diploma in legal practice.
(c) Minimum of 5-7 years of legal experience, preferably in academic/public sector institutions.
(d) Strong knowledge of contract law, labor law, governance, and compliance.

**Skills and Attributes:**
(a) Strong analytical and problem-solving skills.
(b) High ethical standards and professional integrity.
(c) Excellent legal drafting, negotiation, and communication skills.
(d) Ability to work independently and handle multiple legal matters.
(e) Proficiency in legal research and litigation procedures.

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**PAGE 16**

**Research and Innovation Department**

**6. Senior Consultant, Research and Projects**
**Department:** Research, Innovation and Projects
**Grade:** UICT/5
**Reports to:** Manager, Research and Innovation
**Supervises:** Officer, Research and Innovation

**Main Purpose:**
Provide strategic leadership in research initiatives, project management, and innovation, developing policies, securing funding, and ensuring alignment with institutional and national goals.

**Duties and Responsibilities:**
1. **Research Development and Management**
– Lead and coordinate research across disciplines.
– Develop research policies and guidelines.
– Oversee ethical compliance in research.
– Coordinate tech transfer, patenting, and prototyping.
2. **Project Planning and Implementation**
– Design and manage research-based projects.
– Ensure alignment with institutional goals and stakeholder expectations.
– Monitor project progress, timelines, and budgets.
3. **Funding and Grants Acquisition**
– Secure research grants from local/international sources.
– Develop proposals and funding applications.
– Maintain relationships with funding agencies and donors.
– Participate in securing collaborative research grants.
4. **Capacity Building and Knowledge Transfer**
– Mentor lecturers and students on research methodologies.
– Organize workshops, seminars, and conferences.
– Facilitate knowledge transfer and commercialization.

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**PAGE 17**

5. **Stakeholder Engagement and Partnerships**
– Collaborate with government, industry, and academic institutions.
– Establish networks for interdisciplinary research.
– Represent UICT in research and innovation forums.
6. **Monitoring, Evaluation, and Reporting**
– Develop frameworks for research project monitoring.
– Prepare reports on research impact and funding utilization.
– Ensure accountability and transparency in project execution.

**Key Result Areas:**
(i) Research Excellence and Innovation
(ii) Project Management and Execution
(iii) Funding and Grants Acquisition
(iv) Capacity Building and Institutional Support
(v) Stakeholder Engagement and Collaboration
(vi) Monitoring and Evaluation
(vii) Impactful publications, conferences, and commercialization

**Qualifications and Experience:**
(a) Master’s degree in Project Management, Research Methods, Data Science, Statistics, Innovation Management, Computer Science, Engineering, or ICT-related field.
(b) Bachelor’s degree in Research Methods, Data Science, Statistics, Innovation Management, Computer Science, Engineering, or ICT-related field.
(c) Additional training in research methodologies, innovation, or project management is desirable.
(d) Professional IT certification (e.g., ITIL, MCSE, CISSP, PMP) is desirable.
(e) Certification in Research Administration (e.g., CRA) is an advantage.
(f) Minimum of 5-10 years of experience in research, project management, or consultancy.
(g) Proven track record in securing and managing research grants.
(h) Strong knowledge of research methodologies, project management, and funding procedures.
(i) Experience leading/coordinating research projects in ICT/innovation.
(j) Familiarity with academic writing and research dissemination.
(k) Hands-on experience with data analysis tools and research software.

**Key Skills and Attributes:**
(a) Excellent analytical and problem-solving skills.
(b) Strong leadership and strategic planning abilities.
(c) Exceptional proposal writing and grant acquisition skills.
(d) Effective communication, negotiation, and stakeholder management.
(e) Proficiency in research software and project management tools.

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**PAGE 18**

**7. Officer, Research and Innovations**
**Department:** Research, Innovations and Projects
**Grade:** UICT/7
**Reports to:** Manager, Research and Innovations
**Supervises:** None

**Main Purpose:**
Contribute to coordination of research projects, including data collection, entry, and analysis, developing innovative solutions to meet departmental deliverables.

**Duties and Responsibilities:**
1. Align research activities with UICT’s strategic focus and automate research management.
2. Create and implement applied research models and innovative solutions.
3. Develop and execute action research projects, identifying knowledge gaps.
4. Draft research reports, policy briefs, and abstracts for internal/external use.
5. Facilitate stakeholder collaboration forums and disseminate research findings.
6. Conduct research on innovative approaches and develop tools to advance programs.
7. Support integration of ICT in initiatives with other departments/partners.
8. Assist in research-related partnerships and technical cooperation.
9. Encourage interdisciplinary research involving ICT and other sectors.
10. Manage innovation challenges, hackathons, and student incubators.
11. Perform other duties as assigned.

**Key Result Areas:**
(i) Develop and Implement Research Strategies
(ii) Applied Research and Innovation
(iii) Research Planning and Execution
(iv) Research Documentation and Publications
(v) Stakeholder Engagement and Knowledge Sharing
(vi) Technical Research and Development
(vii) Collaboration and Partnerships
(viii) General Support and Other Duties

**Person Specifications:**
(a) Bachelor’s degree in Research Methods, Data Science, Statistics, Innovation Management, Computer Science, Engineering, or ICT-related field.
(b) Master’s degree in the above fields is an advantage.
(c) Additional training in research methodologies or project management is desirable.
(d) Professional IT certification (e.g., ITIL, MCSE, CISSP, PMP) is an advantage.
(e) Certification in Research Administration (e.g., CRA) is an advantage.
(f) At least 2 years of experience in research or innovation roles in academic/ICT institutions.
(g) Proven experience in applied research, model development, and publishing.
(h) Strong knowledge of research methodologies and project management.

**Skills and Attributes:**
(a) Knowledge of research methodologies, action research, and data collection.
(b) Proficiency in statistical/research software (e.g., SPSS, R, Python, Stata).
(c) Knowledge of ICT-based innovations and digital transformation.
(d) Ability to design and implement research projects.
(e) Experience in developing research funding proposals.
(f) Analytical and critical thinking.
(g) Project management skills.
(h) Communication and writing skills.
(i) Collaboration and networking.
(j) Problem-solving skills.
(k) Attention to detail.
(l) Adaptability and continuous learning.

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**PAGE 20**

**Bursar’s Office**

**8. Accounts Assistant**
**Department:** Bursar’s Office
**Grade:** UICT/08
**Reports to:** Accountant
**Supervises:** None

**Main Purpose:**
Support financial management by processing payments, maintaining accurate financial records, supporting budget implementation, and ensuring compliance with financial policies.

**Key Responsibilities:**
1. **Financial Transactions Processing**
– Prepare payment vouchers, receipts, and journal entries per approved budgets.
– Ensure payments are supported with documentation and approvals.
2. **Bookkeeping and Record Keeping**
– Post transactions into the accounting system.
– Maintain updated ledger accounts and financial records.
– File financial documents systematically.
3. **Cash and Bank Management**
– Assist in petty cash operations and reconciliation.
– Participate in bank reconciliations and follow up on outstanding items.
4. **Budget and Expenditure Monitoring**
– Track departmental expenditures against budgets.
– Prepare budget utilization reports.
5. **Statutory Compliance**
– Prepare documentation for statutory deductions (e.g., PAYE, NSSF, LST).
– Assist in timely submission of statutory returns.
6. **Audit and Reporting Support**
– Provide documents and explanations for audits.
– Assist in preparing periodic financial reports.
7. **Procurement and Inventory Support**
– Provide financial documentation for procurement.
– Reconcile financial records with stock movements.

**Key Result Areas:**
(a) Financial Transactions Processing
(b) Bookkeeping and Record Keeping
(c) Cash and Bank Management
(d) Budget and Expenditure Monitoring
(e) Statutory Compliance
(f) Audit and Reporting Support
(g) Procurement and Inventory Support

**Qualifications and Experience:**
(a) Diploma in Accounting, Finance, Business Administration (Accounting option), or related field.
(b) Bachelor’s degree in Accounting, Finance, or Business Administration is an advantage.
(c) Part professional qualification (Level I or II of CPA, ACCA) is an advantage.
(d) At least 2 years of relevant experience, preferably in public/academic institutions.

**Skills and Attributes:**
(a) Technical skills.
(b) Personal attributes.
(c) Interpersonal skills.

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**PAGE 21**

**Institute Secretary’s Office**

**9. Officer Administration**
**Department:** Institute Secretary’s Office
**Grade:** UICT/7
**Reports to:** Senior Officer Administration
**Supervises:** None

**Main Purpose:**
Provide administrative support to the Institute Secretary’s Office, ensuring efficient operations, compliance with policies, and coordination of governance activities.

**Duties and Responsibilities:**
1. **Administrative Support and Office Management**
– Manage daily operations of the Institute Secretary’s Office.
– Organize and maintain official records and correspondence.
– Handle confidential information and ensure proper documentation.
2. **Governance and Compliance Support**
– Assist in preparing reports, policy documents, and meeting minutes.
– Ensure compliance with institutional policies and governance procedures.
– Support implementation of Governing Council and Management decisions.
3. **Meeting Coordination and Event Management**
– Organize meetings, workshops, and official events.
– Prepare agendas, minutes, and follow-up action points.
– Liaise with departments for logistical arrangements.
4. **Correspondence and Communication**
– Draft and manage official correspondence and emails.
– Facilitate communication between the Institute Secretary’s Office and departments.
– Respond to inquiries directed to the Institute Secretary.
5. **Records and Information Management**
– Maintain an efficient filing and records management system.
– Ensure accessibility and security of records.
– Support digitization and archiving of documents.
6. **Stakeholder Engagement and Liaison**
– Serve as a point of contact for stakeholders.
– Facilitate engagement with departments and external stakeholders.
– Assist in legal and regulatory compliance tasks.
7. **General Institutional Support**
– Contribute to planning and policy implementation.
– Support procurement, budgeting, and resource allocation.
– Assist in staff welfare and administrative policy coordination.

**Key Result Areas:**
(i) Efficiency in Administrative Operations
(ii) Governance and Compliance Support
(iii) Meeting and Event Coordination
(iv) Records and Information Management
(v) Stakeholder Engagement and Communication
(vi) General Institutional Support

**Qualifications and Experience:**
(a) Bachelor’s degree in Public Administration, Business Administration, Management, Social Work, or related field.
(b) Minimum of 5 years of administrative experience, preferably in higher education.
(c) Knowledge of institutional governance, compliance, and policy implementation.
(d) Proficiency in office management software and tools.

**Skills and Attributes:**
(a) Strong organizational and coordination skills.
(b) Excellent communication and interpersonal skills.
(c) High level of integrity, confidentiality, and professionalism.
(d) Ability to multitask and prioritize effectively.
(e) Strong analytical and problem-solving abilities.

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**PAGE 25**

**10. Records Assistant**
**Department:** Institute Secretary’s Office
**Grade:** UICT/8
**Reports to:** Senior Officer Administration
**Supervises:** None

**Main Purpose:**
Provide support in managing records, ensuring compliance with policies, and assisting stakeholders in accessing records.

**Duties and Responsibilities:**
1. Support staff, students, and external stakeholders in accessing records.
2. Offer guidance on record management policies and best practices.
3. Handle inquiries related to records and documentation processes.

**Key Result Areas:**
(i) Efficiency in Digital Records Management
(ii) Compliance and Security
(iii) Operational Effectiveness
(iv) Customer Service Excellence

**Qualifications and Experience:**
(a) Diploma in Records and Archives Management, Library and Information Science, or related field.
(b) Bachelor’s degree in a relevant field is an advantage.
(c) At least 2 years of experience in records management or administration.
(d) Proficiency in digital records management systems and e-filing.
(e) Strong knowledge of document control procedures and compliance.
(f) Excellent organizational, analytical, and communication skills.

**Skills and Attributes:**
(a) Attention to detail and accuracy.
(b) Strong ICT skills, including proficiency in Microsoft Office and database management.
(c) Confidentiality and integrity in handling sensitive information.
(d) Ability to work independently and collaboratively.
(e) Excellent time management and multitasking abilities.

**11. Custodian**
**Department:** Institute Secretary’s Office
**Grade:** UICT/8
**Reports to:** Senior Officer Students Affairs
**Supervises:** None

**Main Purpose:**
Ensure a safe and conducive accommodation environment in the student hostel, maintaining proper functioning and discipline.

**Duties and Responsibilities:**
1. Manage student hostel accommodation and ensure cleanliness.
2. Keep safe custody of keys and assets in hostels.
3. Maintain up-to-date inventory of hostel assets.
4. Keep records of hostel occupants and ensure prompt fee payment.
5. Maintain law, order, and hostel policies, offering counseling to students.
6. Attend meetings and prepare status reports on hostel activities.
7. Participate in planning, budgeting, and organizing institute functions.
8. Maintain discipline per policy, referring complex cases to the supervisor.
9. Implement smart hostel management tools for record-keeping and monitoring.
10. Enforce digital fee payment systems.
11. Oversee security and maintenance protocols using automated systems.
12. Perform other duties as assigned.

**Key Result Areas:**
(a) Student Accommodation Management
(b) Asset & Inventory Management
(c) Student Records & Financial Accountability
(d) Discipline & Welfare Management
(e) Reporting & Coordination
(f) Planning & Budgeting
(g) General Administrative Support
(h) Use of smart tools

**Person Specification:**
(a) Minimum of a Diploma in Social Sciences or relevant field.
(b) Bachelor’s degree is an advantage.
(c) Minimum of 3 years’ experience in hostel management or similar role.

**Skills and Attributes:**
(i) High level of maturity and decisiveness.
(ii) Result-oriented.
(iii) Good interpersonal and communication skills.
(iv) Analytical and problem-solving skills.
(v) People management and engagement skills.
(vi) Customer focus.

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**PAGE 28**

**12. Driver**
**Department:** Institute Secretary’s Office
**Grade:** UICT/8
**Reports to:** Senior Officer Administration
**Supervises:** None

**Person Specifications:**
(a) Minimum of Ordinary Level Certificate with a pass in English Language and a valid Class B driving permit.
(b) Minimum of 3 years’ relevant experience from a reputable organization.
(c) Practical knowledge of motor mechanics is an advantage.

**Skills and Attributes:**
(i) Strong driving record.
(ii) Ability to handle road situations.
(iii) Customer service.
(iv) Basic maintenance knowledge.
(v) Physical fitness and strength.
(vi) Problem-solving.
(vii) Detail-oriented and focused.
(viii) Knowledge of safety regulations and traffic laws.
(ix) Defensive driving skills.

**13. Customer Relations Assistant**
**Department:** Institute Secretary’s Office
**Grade:** UICT/8
**Reports to:** Institute Secretary
**Supervises:** None

**Main Purpose:**
Provide professional front desk and customer service support, managing visitors, inquiries, and administrative tasks to ensure smooth communication and a positive institutional image.

**Duties and Responsibilities:**
1. **Front Desk Operations**
– Receive and attend to visitors courteously.
– Maintain a clean and orderly reception area.
2. **Communication Handling**
– Screen and direct telephone calls.
– Receive and respond to inquiries.
3. **Visitor and Appointment Management**
– Schedule and confirm appointments.
4. **Mail and Courier Services**
– Receive, sort, and distribute incoming mail.
– Coordinate dispatch of outgoing mail.
5. **Information and Assistance**
– Provide accurate information about institute services and programs.
– Handle inquiries from students, staff, and the public.
6. **Administrative Support**
– Perform clerical duties (filing, photocopying, data entry).
– Support events like open days and workshops.
7. **Security and Access Control**
– Ensure only authorized persons access restricted areas.

**Key Result Areas:**
(a) Visitor Reception and Management
(b) Communication Handling
(c) Mail and Courier Services
(d) Administrative Support
(e) Front Desk Cleanliness and Orderliness
(f) Information Dissemination

**Qualifications and Experience:**
(a) Diploma in Secretarial Studies, Office Management, Public Relations, Business Administration, or related field.
(b) Training in customer care or front office management is an advantage.
(c) At least 2 years of experience in a front desk or customer service role, preferably in a public/academic institution.

**Skills and Attributes:**
(a) Technical skills.
(b) Communication and interpersonal skills.
(c) Organizational and personal attributes.
(d) Ability to remain calm under pressure.
(e) Team-oriented and collaborative.
(f) Knowledge of institutional procedures and services is an advantage.

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**PAGE 30**

**Academic Registrar’s Office**

**14. Academic Head of Department ICT & Engineering**
**Department:** Academics
**Grade:** UICT/3(b)
**Reports to:** Academic Registrar
**Supervises:** Lecturers – ICT & Engineering

**Main Purpose:**
Provide leadership and management, fostering excellence in teaching, research, and innovation, ensuring compliance, curriculum development, and strategic planning.

**Duties and Responsibilities:**
1. Provide leadership to deliver departmental strategic plans.
2. Supervise research and innovation agenda aligned with ICT sector goals.
3. Ensure quality service delivery and compliance with standards.
4. Lead curriculum development for market-driven ICT skills programs.
5. Manage quality assurance for teaching, assessments, and research.
6. Implement branding, marketing, and community engagement plans.
7. Oversee human resource management (recruitment, performance, training).
8. Develop and implement departmental strategic plans and budgets.
9. Provide technical guidance for curriculum review every 2-3 years.
10. Set up industry advisory boards for curriculum relevance.

**Key Result Areas:**
(a) Leadership and management
(b) Research and innovation
(c) Administration and accountability
(d) Standards, policy, regulations, and legal frameworks
(e) Curriculum review and development
(f) Teaching, learning, skills retooling, and training
(g) Quality assurance systems
(h) Branding, marketing, and publicity
(i) Human resource management
(j) Planning, budgeting, and reporting
(k) Publication output, community engagement, and skills retooling

**Person Specifications:**
(a) Minimum of Master’s degree in Computer Science, IT, Information Systems, Computer Engineering, Telecommunications, or Electrical Engineering.
(b) Bachelor’s degree in the same fields.
(c) Professional certification in leadership/management is essential.
(d) PhD in a related field is an advantage.
(e) Minimum of 8 years of teaching, with 3 years at managerial/supervisory level.
(f) At least one relevant publication in refereed journals.
(g) Proven experience in research and innovation leadership.

**Skills and Attributes:**
(i) Excellent communication and public relations skills.
(ii) Organizational skills.
(iii) Leadership and managerial skills.
(iv) Strategic and operational planning skills.
(v) Budgeting and resource mobilization.
(vi) Marketing skills.
(vii) Student management skills.

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**PAGE 32**

**15. Senior Library Assistant**
**Department:** Academics
**Grade:** UICT/7
**Reports to:** Librarian
**Supervises:** None

**Main Purpose:**
Support delivery of quality library and documentation services through coordination, user support, and resource management.

**Duties and Responsibilities:**
1. **Daily Library Operations**
– Supervise circulation services (check-ins, check-outs, reservations, shelving).
– Ensure an orderly and conducive library environment.
– Maintain updated records of library transactions.
2. **User Support and Information Services**
– Assist users in accessing print/electronic resources.
– Provide reference services and answer inquiries.
– Conduct library orientation and literacy sessions.
3. **Cataloguing and Classification**
– Catalog and classify acquisitions using DDC and MARC21.
– Maintain the Online Public Access Catalogue (OPAC).
4. **Supervision and Staff Support**
– Guide junior library staff and interns.
– Participate in mentoring and scheduling.
5. **Collection Development and Maintenance**
– Participate in selection, acquisition, and weeding of materials.
– Conduct stock-taking and inventory management.
– Ensure care and security of resources.
6. **Digital Resources and ICT Integration**
– Support access to e-books, journals, and repository systems.
– Maintain and update library digital platforms.
7. **Reporting and Documentation**
– Prepare reports on library usage, acquisitions, and feedback.
– Document library correspondence and policies.

**Key Result Areas:**
(i) Library Operations Management
(ii) User Services and Support
(iii) Cataloguing and Classification
(iv) Resource Management
(v) Information Literacy Support
(vi) Reporting and Documentation

**Qualifications and Experience:**
(a) Bachelor’s degree in Library and Information Science or related field.
(b) At least 3 years of experience in a library or information center, preferably in academic/research settings.

**Key Attributes and Competencies:**
(a) Technical competence in library practices.
(b) Organizational skills.
(c) Communication skills.
(d) Customer service orientation.
(e) Supervisory skills.
(f) ICT proficiency.
(g) Attention to detail.
(h) Adaptability.
(i) Ethical conduct.

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**PAGE 34**

**16. Chief Laboratory Technician**
**Department:** ICT & Engineering
**Grade:** UICT/6
**Reports to:** Head of Department – ICT & Engineering
**Supervises:** Senior Lab Technician, Lab Technician, Education Technology Technician

**Main Purpose:**
Manage, operate, and maintain laboratories to meet industry standards, supporting training, research, and innovation.

**Duties and Responsibilities:**
1. **Laboratory Management and Supervision**
– Oversee daily operations of technical laboratories.
– Develop plans and budgets for lab equipment.
– Ensure labs are equipped with necessary tools and resources.
– Implement standard operating procedures (SOPs).
– Support innovation lab ecosystems and industry-grade simulation labs.
2. **Technical Support and Training**
– Conduct training on lab equipment usage and safety.
– Provide guidance on ICT, electronics, and multimedia trends.
– Encourage participation in student project exhibitions and skills bootcamps.
3. **Equipment Maintenance and Safety Compliance**
– Develop and implement preventive maintenance plans.
– Conduct inspections and calibrations.
– Ensure compliance with health, safety, and environmental regulations.
4. **Inventory and Procurement Management**
– Maintain inventory of lab equipment and consumables.
– Collaborate with academic and procurement teams for acquisitions.
– Monitor resource use to minimize waste.
5. **Research and Development Support**
– Support students and faculty in research projects.
– Stay updated with ICT and electronics advancements.
– Foster industry collaborations for training opportunities.
6. **Team Leadership and Administration**
– Supervise and mentor lab staff.
– Prepare reports on lab activities and requirements.
– Participate in curriculum development for practical training.

**Key Result Areas:**
(i) Operational Efficiency
(ii) Technical Training Support
(iii) Equipment Maintenance & Safety
(iv) Inventory Management
(v) Research & Innovation Support
(vi) Team Leadership & Reporting

**Qualifications & Experience:**
(a) Bachelor’s degree in Electrical Engineering, Electronics, IT, Telecommunications, or related field.
(b) Minimum of 5 years in a technical laboratory setting, with 2 years in a supervisory role.
(c) Strong knowledge of laboratory equipment, maintenance, and safety protocols.
(d) Proficiency in ICT systems, multimedia tools, and fiber optic technologies is an advantage.

**Key Skills & Competencies:**
(a) Strong leadership and management skills.
(b) Hands-on experience with laboratory equipment and troubleshooting.
(c) Excellent problem-solving and analytical skills.
(d) Ability to train and mentor staff and students.
(e) Good communication and teamwork abilities.

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**PAGE 36**

**17. Lecturer (ICT & Engineering)**
**Department:** ICT & Engineering
**Unit:** ICT
**Grade:** UICT/6
**Reports to:** Head of Department – ICT & Engineering
**Supervises:** None

**Main Purpose:**
Design and deliver quality teaching, research, and consultancy services, develop programs, and contribute to departmental development.

**Duties and Responsibilities:**
1. Design and deliver quality teaching and consultancy programs.
2. Develop and review programs/courses to meet demand.
3. Engage in scholarly activities, developing teaching materials and textbooks.
4. Deliver courses, set/mark examinations, and submit performance records.
5. Contribute to program/administrative development and student admissions.
6. Undertake and supervise research projects for publication.
7. Prepare funding proposals for research projects.
8. Contribute to professional conferences and establish collaborative links.
9. Participate in departmental meetings and quality assurance arrangements.
10. Participate in departmental initiatives.

**Key Result Areas:**
(a) Develop marketable programs.
(b) Develop quality teaching materials.
(c) Undertake research and innovation.
(d) Source funding for research.
(e) Demonstrate knowledge and skills in program delivery.
(f) Set and mark examinations timely.
(g) Participate in program and institutional development.
(h) Demonstrate effective team membership skills.
(i) Show initiative for self-development.

**Person Specification:**
(a) Minimum of Bachelor’s degree in IT, Information Systems, Computer Science, or related field.
(b) Professional qualifications required.
(c) Master’s degree is an advantage.
(d) Minimum of 2 years of teaching in a recognized institution or industrial experience.
(e) Good research record or potential.

**Skills and Attributes:**
(i) Effective communication, presentation, and interpersonal skills.
(ii) Ability to work independently.
(iii) Ability to support and guide students in projects.
(iv) Ability to prioritize and respond to new situations.
(v) Willingness to work as part of a team.
(vi) Ability to develop effective working relationships.
(vii) Ability to develop innovations and bankable projects.

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**PAGE 37**

**18. Assistant Lecturer (ICT & Engineering)**
**Department:** ICT & Engineering
**Unit:** Engineering
**Grade:** UICT/7
**Reports to:** Head of Department – ICT & Engineering
**Supervises:** None

**Main Purpose:**
Design and deliver quality teaching, research, and consultancy services in line with the departmental mandate.

**Duties and Responsibilities:**
1. Deliver courses using interactive platforms (e.g., Moodle, Coursera).
2. Develop course materials with real-world ICT applications.
3. Conduct theory and practical assessments and monitor examinations.
4. Provide academic and consultative support to students.
5. Contribute to course development and quality assurance.
6. Engage in research, consultancy, and supervise student projects.
7. Participate in committees and departmental meetings.
8. Participate in departmental development activities.
9. Write bankable proposals and develop innovations.
10. Perform other duties as assigned.

**Key Result Areas:**
(a) Develop quality teaching materials.
(b) Demonstrate knowledge and skills in program delivery.
(c) Set and mark examinations timely.
(d) Participate in program and institutional development.
(e) Show initiative for self-development and proposal writing.
(f) Conduct research and supervise student projects.

**Person Specifications:**
(a) Minimum of Bachelor’s degree in Electrical, Telecommunications, Electronics Engineering, or related field.
(b) Minimum of 1 year of teaching or industrial experience.
(c) Good research record or potential.

**Skills and Attributes:**
(a) Effective communication, presentation, and interpersonal skills.
(b) Ability to work independently.
(c) Ability to support and guide students in projects.
(d) Ability to prioritize and respond to new situations.
(e) Willingness to work as part of a team.
(f) Ability to develop effective working relationships.
(g) Ability to develop innovations and bankable projects.

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**PAGE 39**

**19. Officer, Quality Assurance**
**Department:** Academic Registrar
**Grade:** UICT/7
**Reports to:** Manager, Quality Assurance / Academic Registrar
**Supervises:** None

**Main Purpose:**
Ensure teaching, learning, and assessment activities align with institutional policies, regulatory requirements, and best practices, supporting continuous improvement.

**Key Duties and Responsibilities:**
1. **Quality Assurance & Compliance**
– Develop and monitor quality assurance policies and standards.
– Ensure compliance with accreditation and regulatory requirements.
– Conduct audits and evaluations of teaching/learning processes.
– Manage external audits, self-assessments, and tracer studies.
2. **Curriculum & Academic Standards Monitoring**
– Review and update curricula for industry/academic alignment.
– Ensure consistency in course delivery and assessment.
– Support departments in developing quality teaching methods.
3. **Data Collection & Reporting**
– Analyze data on academic performance and program effectiveness.
– Prepare reports and recommendations for leadership.
4. **Stakeholder Engagement & Training**
– Conduct training on quality assurance best practices.
– Collaborate with departments to identify improvement areas.
– Liaise with external quality assurance bodies.
5. **Evaluation & Continuous Improvement**
– Implement mechanisms to improve teaching/learning experiences.
– Recommend corrective actions for quality gaps.
– Promote a culture of continuous quality enhancement.
6. **Accreditation & Institutional Reviews**
– Support preparation for accreditation and external audits.
– Ensure compliance with education standards.
7. **General Administrative Duties**
– Maintain records of quality assurance activities.
– Participate in institutional planning and policy development.
– Guide on use of QA analytics tools and dashboards.
– Perform other duties as assigned.

**Key Result Areas:**
(a) Quality Assurance Implementation & Compliance
(b) Curriculum & Academic Standards Monitoring
(c) Data Management & Reporting
(d) Stakeholder Engagement & Capacity Building
(e) Evaluation & Continuous Improvement
(f) Accreditation & Institutional Reviews
(g) Administrative Support & Institutional Development

**Person Specification:**
(a) Bachelor’s degree in Education, Quality Assurance, Institutional Management, or related field.
(b) Master’s degree in Education, Quality Assurance, or ICT-related field is an advantage.
(c) At least 3 years of experience in quality assurance or academic administration.
(d) Familiarity with accreditation and quality assurance frameworks.
(e) Experience in data analysis, report writing, and academic audits is an advantage.

**Key Competencies & Skills:**
(i) Strong analytical and problem-solving skills.
(ii) Excellent written and verbal communication abilities.
(iii) Attention to detail and ability to work with large datasets.
(iv) Ability to collaborate with staff and stakeholders.
(v) Proficiency in Microsoft Office and quality assurance software.

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